Production Manager, FRAME
Description
Frieze FRAME is a newly created department at Frieze, and the Production Manager role is a key one that will manage our clients’ event production to ensure delivery to the highest standard of quality, across client activations.
Key Responsibilities And Accountabilities
- Define project scope, objectives, and deliverables in collaboration with clients and internal stakeholders
- Develop comprehensive project plans outlining key milestones, resource requirements, and budget allocations
- Manage project resources effectively - assigning tasks, tracking progress, and adjusting freelance resource allocations as needed to meet project objectives and deadlines
- Supporting new business pitches and strategic planning initiatives with feasibility studies, production methodologies, and proposals to drive project success
- Advising clients and internal teams on creative and practical production solutions
- Collaborating with cross-functional teams on the end-to-end production process from concept, through to completion
- Effectively manage relationships with suppliers, negotiating contracts and agreements to secure favourable terms and pricing while maintaining the highest level of service and quality
- Responsible for H&S documentation and working with contractors and stakeholders to ensure the activation complies with H&S and venue regulations.
- Creating briefing documents and technical specs to share with production suppliers
- Implement key process documentation for all production elements
- Budget forecasting, management, and reconciliation
- Ensuring cost trackers are kept up to date and the client is kept abreast of spend
- Providing production leadership onsite, overseeing delivery, carrying out final technical checks ensuring that all elements are executed according to project specs and timeline
- Reporting and evaluation across projects, with ability to confidently implement and push forward learnings and best practices across future projects
- Developing our overall offering by staying ahead of the latest production techniques, suggesting ways in which these can be adopted and deployed across our activations.
- Ensure sustainability initiatives are delivered
- Drawing up and managing project production schedules, with freelance producers as required
- Working closely with the Experience Designer and Graphic Designer to ensure timelines are followed and a smooth delivery of all projects
Please Note e.g. shift(s)/ unsocial hours/ travel etc
- Flexibility to work evenings, weekends, and travel as required
- When on-site, longer working hours will be required
Requirements
Knowledge And Experience
- Minimum of 5 years of experience as a Production Manager, with a focus on luxury brands activations and experiential marketing
- A working understanding of event production disciplines such as custom fabrication, AV, power distribution, rigging and logistics
- Experience with writing and managing production schedules
- Proven track record of successfully managing projects from conception to completion, within budget and on schedule
- Proven strong negotiation and relationship-building skills
- Excellent supplier knowledge / black book in the above areas
- Must have a good understanding of legal obligations, Health & Safety and the roles of all duty holders under CDM
- Extensive budget management experience
- Experienced in balancing, and executing, creative direction vs operational realities
Desirable
- Experience in the art world
- Experience working with luxury brands
Skills And Abilities
Mandatory
- Previous experience includes working in an experiential production agency
- Excellent communication skills
- Strong negotiation skills with the ability to cultivate and maintain relationships with sponsors, suppliers, and vendors
- Excellent communication and interpersonal skills, with the ability to build rapport and establish credibility with clients, stakeholders, and team members at all levels
- Strong organisational and time management skills, with excellent attention to detail
- Team player with the ability to foster strong relationships with cross-functional teams
- Ability to work both autonomously and as a team
Desirable
- Multi-Lingual – (English, Korean, Spanish)
Qualifications And Training
Mandatory
- Health & Safety qualification(s) e.g. IOSH
Desirable
- Previous experience working in the art world
- Bachelor's degree in Event Management, Marketing, Business Administration, or related field
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IMG is a global sports & culture company. We work with organizations, rightsholders and our owned properties to leverage the intrinsic value in their assets, brands and fandom.