Description

UTA is seeking a General Assistant to support across the Music department in our London office.
Reporting into the Music Operations Manager, you’ll be responsible for administrative tasks including ticket counts, guest list management, immigration requirements for touring artists, and working closely with the Finance department on tracking payments for shows. You’ll provide desk cover when Agents’ Assistants are on leave, and will receive all-round training in the administrative responsibilities of an Assistant.
What You’ll Do
Your responsibilities will include, but not be limited to:
Scheduling meetings – organising meetings with promoters
Managing roster grids – keeping London office roster information up to date
Managing contact lists – keeping documents such as All Agents List up to date
Finance – prepare weekly outstanding payment reports, and working with agents, assistants, and the finance team to track and chase deposits and final balance payments
Updating show lists – compiling London show list on a weekly basis
Enquiries – dealing with enquiries as they come in via email or phone
Ticket figures – checking ticket figures and sending to management
Managing guest list – managing festival and headline show guest list requests
Support ideas – collating internal and external support suggestions, including for other agencies when requested
Event assistance – helping organise UTA presence at events such as IFF and TGE
Contracts – contracting shows quickly, accurately and efficiently
Immigration – filing for immigration forms, including Certificates of Sponsorship for UK bands, and generally assisting management with immigration needs and managing documentation for touring parties
Meeting minutes – taking notes on calls as and when requested
Desk cover – providing desk cover when Agents’ Assistants are on leave
Support –providing daily ad hoc support to agents and assistants, when approved by Operations Manager

Requirements

What You’ll Need
General understanding of current music industry and the nature of a talent agency
Excellent verbal and written communication skills
Excellent organizational skills
Ability to prioritize a busy workload
Ability to develop business relationships
Previous experience in a related field is desirable

Benefits & Perks

What You’ll Get
A competitive salary
A benefits package to support your wellbeing, including private medical insurance
The unique and exciting opportunity to work at one of the leading global entertainment companies
The opportunity to work in an inclusive and diverse company culture

How to apply

Apply via link

United Talent Agency

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Leading global talent and entertainment company United Talent Agency represents many of the most acclaimed figures across film, television, news, music, sports, speakers, theater, fine art, literature, video games, podcasts and other social and digital content. A passionate advocate for artists, creators and innovators, the company also is recognized in the areas of film finance and packaging, branding, licensing and endorsements. UTA is known for its dedicated digital media group helping clients—from A-list talent to Fortune 500 companies—capitalize on a rapidly changing entertainment, media and business landscape. The agency's worldwide presence includes its Los Angeles headquarters and offices in New York, London, Nashville, Miami and Malmö, Sweden.

Job Details

Posted on Sep 5

London, England, UK

Full time

Junior