Executive Assistant to CCO and CTO
Description
- Provide complex calendar support to 2 executives, including the scheduling, coordination and management of all internal and external meetings
- Draft and prepare correspondence for meetings including agendas, notes and follow-ups, as requested
- Submit credit card and expense reports on behalf of Executives in a timely manner
- Coordinate and arrange all travel for executives including flights, trains and hotels
- Support in any ad-hoc projects including preparation of presentations, reports, special projects for the Executive team and possibly wider organization
- Prioritize conflicting needs; handle matters expeditiously and proactively, and follow through on projects to successful completion, often with time sensitive deadlines
Requirements
- 2+ year administrative experience supporting one or more executives (preferred)
- Demonstrable experience in a similar role within a fast-paced, international environment
- Highly organized with the ability to manage competing priorities and work with time sensitive deadlines
- Extremely organized with remarkable attention to detail while working in a fast-paced, ever-changing environment
- Flexible mindset and a strong team player with team-orientated experience and approach
- Ability to handle confidential information with the highest level of professionalism and discretion
- Excellent communicator - able to interact with people in a confident, professional manner at all levels within the organization
- An affinity for and/or experience in the creative or media industries
- Modern office tools, ideally Google Suite, and some Microsoft Office products
- Presentation building in Google Slides or Powerpoint
- Project management software
Benefits & Perks
- Ample opportunities to work collaboratively across our various Operating Companies
- The opportunity to work in a collaborative environment full of innovative and passionate people
- Collaborative, open, welcoming, and inclusive culture
- Rich benefit program, Life Insurance, 401k (with match)
- Free CitiBike Membership (NYC only)
- Paid Volunteer Hours
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Downtown Music Holdings
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Downtown Music Holdings is a global company that owns, manages, and develops businesses with a vision for a more equitable and innovative music ecosystem. With operations across North America, Europe, Asia, Australia, and Latin America, we are the world’s leading provider of end-to-end services to artists, songwriters, labels, music publishers and other rights holders. Downtown Music Holdings manages millions of music copyrights across our portfolio of companies, with a catalog that spans more than 100 years of popular music, including music for film and television, and the single largest independent sound recording catalog in the industry.