Executive Assistant

Live Nation team


Mellen Events, now part of the Live Nation Entertainment Group, is Perth’s largest professional touring, concert, promotion and event development company, having delivered festivals, events and concerts including A Day on the Green, Future Music Festival and Summadayze, and toured artists including Sting, Lorde, Alicia Keys, Fleetwood Mac and INXS. We are currently on the search for a full time Executive Assistant, based in our Perth office, reporting into the Managing Director.
The Opportunity
The Summary objective of the Executive Assistant role is to:
  • Act as a conduit between the MD/promoter team and the broader office
  • Project manage individual tours alongside the MD/ promoter team, and provide general assistance in key day-to-day matters.
  • Develop a professional familiarity with key agent & management clients.
  • Be responsible for proactively identifying opportunities to maximize tour profit.
  • Assist in general day to day requirements of the MD/Promoter team , including but not limited to project managing individual tours, assisting in liaison with agents, sales reporting and general assistance.
  • Assist in the review of artist contracts, execute appropriate amendments where standard and liaise with Legal as required to confirm mutually agreed artist contracts between Promoter and Agent
  • In conjunction with Finance maintain an up-to-date record of Tour Guarantee liabilities for “live” passed and confirmed tour offers
  • Work with MD/Promoter team to develop initial tour pricing, booking on-sale plan, confirming production, building events, managing on-sale period, reporting.
  • Ensure that Tour Confirmations and Itineraries are completed and circulated in a timely manner in order to ensure key information is provided to relevant departments.
  • Attaining venue avails and pencilling routings, finalising venue contracts in conjunction with finance department.
  • Administrative assistance to managing director.
  • Other tasks and duties as directed from time to time.
The key tasks and responsibilities list below are a summary but may include additional duties as required by your “Reports”, namely the Managing Director.
Ideally the candidate will have worked in the entertainment/music industry & understand the local and national music scene.


Tasks and Responsibilities include (but not limited to):
  • Venue Bookings and Avail Calendars.
  • Show Runs and Contracting
  • Maintain venue Databases.
  • Venues Database –national theatres .
  • VIP Database Management
  • VIP Invitations and Guest Host
  • Manage Event VIP functions at Events including VIP Tickets events
  • Liaise with ticketing Manager with Show Runs and ticket builds
  • Conduit between the MD and Senior Staff of future shows
  • EA Filing systems
  • Attend to walk-in enquiries.
  • Answering incoming phones and taking messages
Personal Attributes & Qualifications:
  • To be proactive, organized, and thorough individual who likes working in a diverse and busy role
  • High Level of Initiative, Adaptability and Problem-Solving Skills
  • Customer and Client Focused
  • High Attention to Detail
  • Excellent Organisational and Communication kills
  • Independently Motivated with the ability to work under pressure
  • Excellent T Skills, including the use of Word and Excel and Outlook
  • Able to work flexible schedules including evenings, weekends and holidays.
  • Empowers people.
  • Open and Honest Communication
  • Treats all people equally and honestly.
  • Seeks to invest in the growth and develop their staff.
  • Develops productive relationships with hirers, suppliers and service providers.
  • Encourages people to have a view and raise issues for consideration and discussion.

Benefits & Perks

Ticket perks to our events Flexible working environment Health & Wellbeing activities and programs, including free counselling Investment in your personal career development and training To be part of an innovative and exciting business!

How to apply

Apply via link

Live Nation logo

Live Nation

Recognized three years in a row by Great Place to Work® and named one of People Magazine’s Top 50 Companies that Care, Live Nation Entertainment is the global leader in live events and ticketing. With business operations and corporate functions across 5 major divisions, Ticketmaster, House of Blues, Concerts, Media & Sponsorship, and Artist Nation, we offer exciting opportunities across every discipline. Generous vacation, healthcare, and retirement benefits are just some of the perks we offer our full-time, global workforce. For any stage in your career, our benefits are designed to help you live life to the fullest. We offer student loan repayment, 6 months paid caregiver leave, Roadie Babies (bring your little ones & a caretaker on your work trips), Music@Home (cultivate your little ones music interest), and tuition reimbursement for ongoing career development. Plus, you'll have access to free concerts, festivals, and more through our exclusive employee ticket concierge.

Job Details

Posted on Nov 25

Claremont WA, Australia

Full time