Assistant to Music Agent
Description
UTA is seeking an Assistant to support a Music Agent in our London office. The Assistant will have at least two years' previous experience assisting high-level booking agents, working with artists, record labels, talent managers, tour managers, publicists and concert promoters as part of day-to-day administrative work.
You will be responsible for liaising with business affairs, accounting, and other internal departments. You will support an agent in the Music department of UTA London and responsibilities include show contracting, procuring ticket sales counts for contracted shows, liaising with client managers regarding certain show offers and/or contract for shows, maintaining artists’ show diaries, procuring f inal settlements for shows played.
What You’ll Do
Your responsibilities will include, but not be limited to:
- Keeping booking system updated at all times
- Scheduling meetings for agent, keeping on top of booking schedules and diaries
- Proactively resolving enquiries, or escalating as appropriate
- Contracting shows accurately, quickly and efficiently
- Checking and comparing costings, collating for management
- Helping client management to understand gross walk out on a tour / explaining info / taxes and other deductions
- Marketing - handling artwork, collating and explaining marketing plans and summaries, managing assets and PR, and keeping up to date f iles
- Announcement schedules – collating announcement dates for headline shows and festivals, providing ticket links and age restrictions
- Checking ticket f igures and sending to management
- Maintaining promoter and business contact details, sending out terms of business to new promoters and clients
- Keep client info up to date including release dates, label, management and account info
- Festival and headline show guest lists, helping management/contacts with requests
- Collecting support suggestions f rom agents and presenting to management
- Working with artist accounting teams on ensuring they are taxed appropriately
- Keeping account of all money in for shows and chasing dep osits/payments when needed
- Requesting and managing invoices f rom management / accounts team
- Chasing and checking settlements and payments, approving statements for f inal settlement with the artist
- Assisting management with immigration needs, such as f iling for immigration forms, assigning sponsorship certificates for artists travelling to the UK, and maintaining current passport copies and touring parties
- Keeping up to date riders and touring info, and liaising with Tour Mangers to help smooth advance
- Attending shows as required, developing business relationships.
Requirements
What You’ll Need
- At least two years' previous experience assisting an Agent ideally within the Music department of a talent agency
- General understanding of current music industry and the nature of a talent agency
- Excellent verbal and written communication skills
- Excellent organizational skills
- Discretion at all times, particularly when dealing with sensitive client matters
- Ability to prioritize a busy workload
- Ability to develop business relationships
- Previous experience in a related f ield is desirable
Benefits & Perks
What You’ll Get
- A competitive salary (£34k)
- A benefits package to support your wellbeing, including private medical insurance
- The unique and exciting opportunity to work at one of the leading global entertainment companies
- The opportunity to work in an inclusive and diverse company culture
How to apply
Apply via link
United Talent Agency
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Leading global talent and entertainment company United Talent Agency represents many of the most acclaimed figures across film, television, news, music, sports, speakers, theater, fine art, literature, video games, podcasts and other social and digital content. A passionate advocate for artists, creators and innovators, the company also is recognized in the areas of film finance and packaging, branding, licensing and endorsements. UTA is known for its dedicated digital media group helping clients—from A-list talent to Fortune 500 companies—capitalize on a rapidly changing entertainment, media and business landscape. The agency's worldwide presence includes its Los Angeles headquarters and offices in New York, London, Nashville, Miami and Malmö, Sweden.