Administrative Assistant, Marketing Strategy

Universal Music Group team


A division of Universal Music Group, the world’s leading music company, Republic Records is home to an all-star roster of multi-platinum, award-winning legends and superstar artists such as Ariana Grande, Black Thought, Drake, Florence + the Machine, Greta Van Fleet, Hailee Steinfeld, Jack Johnson, James Blake, James Bay, Jessie J, John Mellencamp, Jonas Brothers, Julia Michaels, Kid Cudi, Lil Wayne, Lorde, Metro Boomin, NAV, Nicki Minaj, Of Monsters and Men, Pearl Jam, Post Malone, Seth MacFarlane, Stevie Wonder, Taylor Swift, The Weeknd and more.
How we LEAD: Republic Records is looking for a dynamic Marketing Assistant to support the Pop marketing team. The ideal candidate possesses strong organizational skills, meticulous attention to detail, and the ability to meet tight deadlines while managing multiple requests. In addition, this candidate should have a sense of urgency, eagerness to take initiative, resourcefulness, and strong interpersonal communication skills when dealing with senior staff both inside and outside of the company. This is a great opportunity for a motivated individual who can handle the day-to-day workload while thriving in a high-pressure environment. Prior marketing and administrative experience in the music/entertainment field is required.
How you’ll CREATE:
  • Assist with administrative and day to day duties including:
  • Answering and screening calls
  • Manage calendars and schedule meetings via Zoom, telephone, and email
  • Book employee travel, accommodations, and car services
  • Maintain and order office supplies for the team
  • Process employee expenses
  • Facilitate packing and shipping needs
  • Assist with managing and organizing meetings, showcases, and events
  • Create and maintain marketing documents including:
  • Project timelines
  • Artist one sheets
  • Marketing docs
  • Audio and video release schedule
  • Artist decks and infographics
  • Distribute meeting agendas, record notes, and facilitate appropriate follow ups
  • Manage quarterly budgets for roster including understanding of reservations, fund transfers, vendor setup, requisitions, and creation of POs
  • Collect, organize, label, upload, and circulate artist assets into content management system
  • Draft short form agreements for visual content from independent contractors as well as various authorization and administrative forms
  • Assist the marketing strategist with implementation of various marketing campaigns
  • Oversee applicable pitches to internal teams & external partners
  • Coordinate artist travel & promotion schedule with artist relations team
  • Generate weekly reports based on platform support using internal and external analytical tools such as Spotify For Artists, Mediabase, Music Connect, and Chartmetric
  • Contribute & ideate on projects bringing fresh ideas to the artist development process
  • Participate in external artist related events such as shows, music festivals, and promo visits.
  • Any additional duties as assigned.


Bring your VIBE:
  • Ability to multitask with great instincts
  • Meticulous attention to detail
  • Self-motivated, proactive, and resourceful
  • Ability to be flexible and adjust to changing priorities
  • Excellent customer service skills
  • Excellent interpersonal communication skills
  • Knowledge in the overall operations of a record company
  • Excellent organization and time management skills
  • Strong proficiency and working knowledge of Microsoft Office Suite
  • Excellent knowledge and application of Internet resources
  • Ability to interact comfortably and effectively with employees at all levels including Senior Management globally
  • Bachelor’s Degree required
  • Prior administrative experience in the music/entertainment field is required

Benefits & Perks

Perks Playlist:
  • Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan
  • Paid Time Off – Paid Holidays, “Winter Break”, Wellness Fridays
  • Student Loan Repayment Assistance
  • Employee Developmental Support
  • Annual Gym Reimbursement Package
  • Universal Music Group is an Equal Opportunity Employer
All UMG employees are currently required to be fully vaccinated, and boosted, against COVID-19 before entering any Company offices unless they have been approved for an exemption or unless prohibited by applicable law.
Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

How to apply

Apply via link

Universal Music Group logo

Universal Music Group

Universal Music Group (UMG) is the world leader in music-based entertainment, with a broad array of businesses engaged in recorded music, music publishing, merchandising and audiovisual content in more than 60 countries. Featuring the most comprehensive catalog of recordings and songs across every musical genre, UMG identifies and develops artists and produces and distributes the most critically acclaimed and commercially successful music in the world. Committed to artistry, innovation and entrepreneurship, UMG fosters the development of services, platforms and business models in order to broaden artistic and commercial opportunities for our artists and create new experiences for fans. Universal Music Group's labels include A&M Records, Astralwerks, Blue Note Records, Capitol Christian Music Group, Capitol Records, Capitol Records Nashville, Caroline, Decca, Def Jam Recordings, Deutsche Grammophon, Disa, Emarcy, EMI Records Nashville, Fonovisa, Geffen Records, Harvest, Interscope Records, Island Records, Machete Music, MCA Nashville, Mercury Nashville, Mercury Records, Motown Records, Polydor Records, Republic Records, Universal Music Latino, Verve Label Group, Virgin Records, Virgin EMI Records, as well as a multitude of record labels owned or distributed by its record company subsidiaries around the world. UMG's catalog is marketed through two distinct divisions, Universal Music Enterprises (in the U.S.) and Universal Strategic Marketing (outside the U.S.). UMG also includes Universal Music Publishing Group, one of the industry's premier music publishing operations worldwide and Bravado, the leading provider of consumer, lifestyle and branding services to recording artists and entertainment brands around the world. Universal Music Group is a Vivendi company.

Job Details

Posted on Apr 22

New York, NY, USA

Full time