Special Events Coordinator - Goldenvoice
Description
- Review touring artist hospitality riders and provides budget for items and services as listed. Assist manager in ensuring proper support staff to fulfill of contractual arrangements and works vendors associated within the area.
- Review touring artist hospitality riders and provides budget for items and services as listed. Assist manager in ensuring proper support staff to fulfill of contractual arrangements and works vendors associated within the area.
- Assist Production Manager with needs such as copying, providing information to acts, getting artists list to box office or other similar functions.
- Book or make recommendations of local hotels for the acts and their entourage. Negotiate annual prices, secures partner agreements with General Manager and handle tracking of free rooms and use of same. Provide quarterly report.
- Produce detailed budgeting information including, but not limited to: pre-show budget based on rider, receipts and analysis of day of show expenses, inventories of stock on hand, annual needs (towels, equipment, durables)
- Build and cultivate relationships with vendors such as caterers, hotels and equipment providers to negotiate for best pricing available.
- Maintain database of potential targets for Special Events and participates in solicitation efforts. May conduct assigned market research as directed.
- Participate in association meetings for event planners and similar organization. Attend meetings, network, and provides data to General Manager.
- Manage events as assigned and work as the direct contact for the special events. Attend rental meetings and provide budgets.
- Prepares checklists, schedules and other correspondence for departments relative to events. May prepare detailed outlines and instructions for events as required
- This position may also assist with ordering of venue supplies, staff uniform shirts/outfits and maintain hospitality files (hotels, maps, menus) for quick access and acts as liaison for same.
Requirements
- A minimum education level of: High School Diploma or its equivalency (Bachelor of Arts/Sciences Degree Preferred)
- 2-4 years of related work experience
- Experience in hospitality and food service industries
- Proficient in Microsoft Office Suite (Word, Excel, Outlook); and ability to learn required business systems
- Knowledge of legal and risk issues surrounding food service, contract fulfillment and leases
- Exceptional problem solving skills
- Exceptional Customer Service skills to interface with artists, management, tenants and other high profile persons
- Highly organized and flexible. Able to work under pressure calmly.
- Budgeting and inventory experience. Ability to handle cash and checks, figure sums and provide expense reports
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AEG
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From epic concerts to premier music festivals to heart-stopping sporting events, AEG has been giving the world reason to cheer for more than 20 years through live events that create unforgettable memories. Headquartered in Los Angeles, CA, we are the world’s leading sports and live entertainment company and operate on five continents, entertaining over 100 million guests annually through our worldwide network of more than 150 venues, powerful sports franchises and music brands, integrated entertainment districts and global sponsorship activations. We strive to form a perfect balance between creative excellence and business excellence and work diligently to build a diverse environment that celebrates inclusion and rewards collaboration and success. Our accomplishments are born from a spirit of teamwork that enables us to deliver incredible events year after year. If you want to join a winning team where you will be challenged to up your game, AEG is the place for you. AEG is proud to have earned a 100% score on the Human Rights Campaign’s 2019 Corporate Equality Index, a national benchmarking tool on corporate policies and practices pertinent to LGBTQ employees that awarded us the distinction of “Best Places to Work for LGBTQ Equality,” and to be a part of the AARP Employer Pledge Program, recognizing the skills and experience of all workers, regardless of age. For more information about AEG, visit www.aegworldwide.com and follow us on Facebook, Twitter and Instagram at @aegworldwide to see the exciting experiences that you could be a part of.