Project Manager
Description
Job Description
THE AGENCY
Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organisations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations.
Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.
Overview
A division of Creative Artists Agency (CAA), CAA ICON is the world’s-leading owner’s representative and project management consultancy for the development or renovation of sports, entertainment and public assembly venues. With a portfolio of more than 55 projects and over 2,000 consulting engagements, totaling nearly £38 billion, CAA ICON has managed the delivery of many of the most successful venues around the world and are looking to add to their UK team to continue assisting our client’s in delivering their vision.
At the heart of an ambitious masterplan to re-energise Cardiff’s Atlantic Wharf docklands area in Butetown, the first phase of this exciting development includes a new 15,000+ capacity world-class Arena for live concerts, entertainment and sporting events. The scheme also includes a replacement Travelodge hotel and landscaped public plaza to service the new Arena with construction expected to commence in 2024.
The immediate role will be acting as Project Manager on the Cardiff Arena project to be developed in partnership with Robertson Properties Ltd, Live Nation, Oak View Group and Cardiff Council.
As a Project Manager, you will provide overall project support to the Project Director(s) and Executive(s) throughout all stages of a large-scale sports and entertainment venue project, including detailed design, construction, testing and handover. You will complete tasks related to programming and budget throughout the numerous stages of the project, and interact with Owners/Clients, Architects/Engineers and Contractors/Subcontractors on a regular basis.
Responsibilities to include, but not limited to:
- Adopt and support the implementation of an engagement-led culture working to the highest health, safety and well-being standards.
- Develop and maintain a comprehensive Client Project Requirements document from which to manage the design and subsequent change processes.
- Support all project management related functions for the project, including organisation, budgeting, programming and implementation of the project.
- Manage (or support) the procurement of professional consultants, contractors, Client Direct Work (CDW) packages (e.g. technology and furniture, fixtures & equipment (FFE)).
- Support the delivery of Project Team meetings to monitor design, programme, submittals and requests for information (RFIs), change orders and quality control. Assist with recording accurate meeting outputs and registers, and assist with monitoring action close-out.
- Support the development of the design with emphasis on drawing reviews and document management.
- Review cost estimates and contribute to the production of project budget reports.
- Assist with project controls and Client reporting, including supporting the compilation of comprehensive monthly reports, prepared and submitted in a timely fashion.
- Assist with Contract Administration in the role of Employers Agent. Coordinate with the Project Director(s) and Cost Management Consultant to analyse all change order requests and additional service requests. Assist the timely response to delay notices, time extension requests, and submitted change order and/or additional service requests. Engage others as required to understand the change and its cost implications in order to assist the Project Director(s) in the negotiation of terms and conditions with the contractor and/or design team before the work is performed.
- Monitor the status of construction submittals, both when received from the contractor and returned by the design team.
- Support the monitoring of construction progress and potential scope changes with respect to the programme. Assist Client and Contractor with the process for reviewing and approval of the Contractor’s monthly pay applications.
- Support the Client in the facilitation of commercial partnership deals (where required).
- Maintain necessary documentation for all contracts, insurance certificates and warranties for Owner/Client-held contracts.
- Coordinate and monitor the procurement/purchase orders of client-furnished equipment and materials.
- Manage the project and design risk registers.
- Coordinate the materials testing process, ensuring it is in accordance with contract documents.
- Assist project architect, engineering consultants and sub-contractors in resolving on-site risks, issues and design conflicts.
- Assist the Client and Contractor in obtaining the necessary statutory approvals, permits and certificates to enable the safe opening, occupation and use of the venue.
- Coordinate and manage project close-out activities including final acceptance of equipment, testing and commissioning and the compilation of all operational and maintenance manuals.
- Work with project team to ensure the Contractor is implementing and maintaining its site logistics and safety procedures.
- Assist the Project Director(s) and Consultant team with development and confirmation of CDW scope. Manage the safe delivery of all Owner’s CDW, and help facilitate testing and commissioning of the new venue
- Work with project team to monitor any design issues and assist in swift resolution.
- Support the monitoring of the progress programme.
- Tracking open requests for information (RFIs), non-conformance registers and submittals to ensure the design team is providing timely information needed to advance work on site.
- Assist with monitoring and tracking all project issues to ensure timely and effective resolution.
- Review and understand all change order requests and communicate changes with key client representatives.
- Coordinate and undertake construction site tours, as requested by the Client.
Requirements
Qualifications/Requirements
- Solid previous experience in the construction or a related services industry, working in Project Management and Employers Agent roles.
- Bachelor’s degree (Ideally in construction, engineering or like industry) or equivalent work experience.
- Familiarity with the WBS, construction change orders and like documents, budget formats, and architectural/engineering plans.
- Ability to read, understand and interpret contract documents, drawings, specifications, scopes of work, project programme and project agreements.
- Professional attitude with the ability to develop relationships, interact effectively with clients, contractors, and project management team.
- Strong analytical and problem-solving skills.
- Exceptional communication and organisational skills.
- Strong multi-tasking skills and the ability to problem solve and master new concepts in a short period of time.
- Self-starter with the ability to work independently.
- Familiarity with Microsoft Project and Excel required.
Please provide complete and legible information. An incomplete application may affect your consideration for employment.
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Creative Artists Agency
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Leading entertainment and sports agency Creative Artists Agency (CAA) represents many of the most successful and innovative professionals working in film, television, music, video games, theatre, and digital content, and provides a range of strategic marketing and consulting services to corporate clients. CAA is also a leader in sports, representing more than 1,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, tennis, and golf, and works in the areas of broadcast rights, corporate marketing initiatives, licensing, and sports properties for sales and sponsorship opportunities.