Operations Coordinator and Administrative Assistant - Strategic Partnerships Team
Description
About The Role
The New York Times is a creative environment where people with different backgrounds and skills come together to develop the products that deliver our journalism to millions of people around the world. You will support the Strategic Partnerships team as the Operations Coordinator and Administrative Assistant, and will play a crucial role in the success of our executives and in building a culture for the team.
The Strategic Partnerships team works with some of our most important tech and platform partners, identifying and securing new opportunities, and is also responsible for helping us build our AI strategy.
You'll partner with department leaders, and will be the main contact for operations & staff support, fulfilling an important function in assisting our teams. Our team highly values its culture. You will report directly to the Vice President, Strategic Partnerships and help create a positive work environment.
Responsibilities
- Manage calendars, scheduling meetings, handling visitors and booking conference rooms
- Manage travel bookings of airfare / hotels / transportation
- Prepare monthly expense reports and manage purchases within the department
- Help with miscellaneous office management tasks
- Coordinate for events like department All Hands and large group meetings
- Attend weekly meetings, managing agendas, note taking and facilitating meeting deliverables
- Help with presentations & documents for leadership teams
- Communicate & coordinate with leadership teams
- Provide varied operational support and assisting with special projects as they arise
- Maintain department organizational charts, distribution lists, team lists & seating charts
- Implement communication strategies across the department
- Plan events, including lunches and social gatherings/activities, to cultivate an inclusive and friendly culture within the department
- Build and manage relationships with different departments throughout the organization, and other administrative assistants
- Make suggestions for improvements
- Back-up support to other Administrative/Executive Assistants
- Maintain an extremely high level of confidentiality on a variety of company matters
- Demonstrate support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world.
Requirements
Basic Qualifications
- 3+ years of experience managing multiple complex calendars and scheduling appointments
- Experience working with all levels of management and staff
- No task too big or small attitude
Preferred Qualifications
- Bachelor's degree or equivalent work experience
- Experience with Workday
Benefits & Perks
The hourly rate of base pay for this role is:
$38.47 - $46.71 USD
The New York Times Company is committed to being the world’s best source of independent, reliable and quality journalism. To do so, we embrace a diverse workforce that has a broad range of backgrounds and experiences across our ranks, at all levels of the organization. We encourage people from all backgrounds to apply.
We are an Equal Opportunity Employer and do not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. The U.S. Equal Employment Opportunity Commission (EEOC)’s Know Your Rights Poster is available here.
How to apply
Apply via link
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