Office Administrator/HR Coordinator
Description
- Resolve matters of a routine nature to conserve the Integrity Music Leadership’s time as well as consistently demonstrating initiative, independent thinking, flexibility, and professional confidence.
- Manages meeting arrangements (such as new hire orientations) and details by reserving rooms, equipment, meals/snacks, etc. Coordinate and prepare agendas and documents for meetings, including the assembling of on-boarding packets and assisting new employees with paperwork.
- Maintain accurate departmental employee information working in conjunction with HR (i.e., org charts, etc.)
- Act as a member of the HR team and IMG communications liaison, ensuring that communications are timely and accurate within the business and to/from IMG departments and those outside the organization.
- Develops processes and procedures that ensure the efficient and cost-effective running of the office to ensure that day-to-day operations align with organizational objectives.
- General building security and reception tasks, including kitchen and public area upkeep, storage unit organization and inventory, receiving company mail, coordinating biweekly staff lunches.
- Represents Integrity Music to various public groups including local community leaders, state and federal government leaders, professional contacts, and partner organizations. Maintain necessary list of vendors and business contacts that can influence the organization's ultimate mission.
- Scheduling the purchasing, maintenance, and repair of office supplies and equipment, caring for bills, monitoring department expenses, fostering a clean and safe work environment, ordering supplies and furniture, documenting company memberships, and serve as aliaison to David C Cook headquarters in Colorado Springs, CO.
- Protect culture and operations by keeping information confidential.
- Assist with facilities access (possibly after hours) and event planning for Nashville office, including staff meetings, GEMs, and Town Halls.
- Perform other job-related duties as assigned.
Requirements
- Minimum 3 years in administrative position with experience performing similar duties, including managing and maintaining confidential information and coordinating small to medium-sized projects.
- Experience supporting executive leadership and exposure to Christian Worship Music industry strongly preferred.
- Must have exceptional attention to detail and ability to handle multiple competing priorities with grace. Strong organizational and time management skills. Excellent communication and interpersonal skills.
- Well-developed, highly proficient skills with a PC or Mac Operating system and Microsoft Office Suite, including PowerPoint. Comfortable with changing business technology, i.e., Zoom, Teams, Outlook.
- Self-starter
- Positive Attitude
- Perceptive
- Organized
- Forward-thinking attitude
- Gets along with others
- Accurate
- Not easily overwhelmed
- Sound judgment
- Contribute to a working environment of mutual Christian encouragement by upholding Christian standards in all working practices and relationships
- Passion for Worship
Benefits & Perks
- Medical Plan: HDHP w/ HSA (All Staff) or Direct Primary Care Option (Colorado Employees Only)
- Dental Plan
- Vision Plan
- 401(k) w/ Company Match ($0.50 on the $1 up to 10% of eligible compensation)
- Basic and Voluntary Life Insurance Options
- Long-Term Disability
- Short-Term Disability
- Voluntary Accident
- Life Assistance Plan
- Adoption Benefit
- Benevolence Fund
- Service Recognition Leave
- Volunteer Days
- Holidays
- Sick Time
- Pet Insurance Discounts
- Tuition Reimbursement
- Maternity Leave
- Paternity Leave
- New Childbirth Assistance
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Integrity Music
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Integrity Music is a recording and publishing label with offices in Nashville, Tennessee (US) and Eastbourne, East Sussex (UK). We are part of the David C Cook family, a nonprofit resource provider serving the global Church with Christ-centered resources. Our staff, writers and worship artists are committed to taking songs of substance to the local Church and its leaders around the world. These songs include “Great Are You Lord,” “Your Great Name,” “Revelation Song,” “Open The Eyes Of My Heart,” “I Am Free”, the No. 1 radio hit “We Believe” (Newsboys), “In Christ Alone”, “10,000 Reasons”, “Everlasting God”, “Here I Am To Worship”, “Blessed Be You Name”, “I Could Sing of Your Love Forever”, “Spirit Break Out”, “Guardian”, “Waiting Here For You”, “God’s Great Dance Floor”, “The Lion & The Lamb”, “Soul On Fire” & many more. Our music is distributed in over 200 countries and our songs have been translated and recorded in numerous languages, including Spanish, Mandarin, Cantonese, Dutch, French, Portuguese and Hindi. Proceeds from the sale of Integrity’s (and David C Cook’s) products are combined with one hundred percent of charitable donations to fund ministry projects with international congregations and partners. Together, we join in co-mission to create, translate and distribute life-transforming resources.