Music Programme Administrator

Ark team


Reports to: Music Programme Manager
Location: Currently operating hybrid working in our West London Office (with some travel within London, with very occasional travel to Birmingham, Hastings or Portsmouth and some evening and weekend work for rehearsals and events)
Contract: Permanent
Pattern: Full Time (standard hours 9am-5.30pm)
Closing date: 14/06/2024 at 10am
1st round interviews (virtual): 21/06/2024
2nd round interviews (in person): 25/06/2024
Salary: £26,000
To see Ark Music in action find our recent Gala film here
About the role:
We are looking to recruit a Music Programme Administrator to provide administrative support to the Music Programme Manager and the wider team.
We are looking for someone who will excel at and take pride in delivering a range of different administrative duties including planning, tracking and reporting, and providing logistical, financial, and practical support.
The role would suit an organised individual with a practical, can-do approach, who would thrive working with a range of different people. The Music Programme Administrator will be passionate about young people’s musical development and keen to use their attention to detail, organisation skills and creative thinking to impact thousands of pupils each year. The role involves some on-site working at events and rehearsals. We have a Time Off In Lieu (TOIL) policy to compensate for any weekend / evenings required.
Key Responsibilities:
  • Booking artists along with organising travel and accommodation for artists and the core team (as required)
  • Prepare briefings for all project stakeholders including the Music team, other staff, chaperones, and volunteers
  • Coordinating school, student, and delegate: registration; communication; and attendance
  • Liaising with venues in the lead up to (and during) events
  • Coordinating printing, materials and equipment required
  • Support the Music team with logistical planning and general administration
  • Assist the scheduling of events and diarising the team calendars, booking venues and rooms, and keeping up to date throughout the year
  • Processing invoices, expenses and tracking expenditure
  • Support the Music Programme Manager with the design and administration of evaluations, collecting and analysing feedback and assisting in the preparation of reports for funders and management
  • Ensure a safe, inclusive and welcoming environment by adhering to all compliance requirements including Health & Safety; Safeguarding; Insurance; Equality and Diversity; and management of data in line with GDPR
  • Ensure all media and image permissions are secured and all records of photography and recordings are saved and securely stored
  • Updating relevant ‘Ark Music’ social media channels, MS Teams channels, and Music intranet pages
  • Creating and updating student resources for curriculum and events on the pupil-facing learning platform, SpArk


  • The role would suit someone who has worked in a professional setting for 1-2 years and is looking to gain further knowledge and expertise, particularly within programme and events administration
  • Ability to communicate clearly, concisely, and effectively
  • Highly computer literate, with excellent Word, Excel and PowerPoint skills, including diary management using Microsoft Outlook
  • Strong administration skills and the ability to maintain and implement effective systems
  • Excellent interpersonal skills
  • Strong organisational skills
  • Able to work well independently and as part of a team
  • Demonstrates resilience, motivation, and commitment to driving up standards of work
  • Excellent attention to detail

Benefits & Perks

You’ll be joining a group of like-minded, ambitious individuals who work collaboratively and are all committed to our core mission, that every child has the potential to succeed. Having just celebrated our 20th anniversary, we are shaping our goals for the next 20 and there has never been a more exciting time to join us.
  • 27 days annual leave plus bank holidays, rising with each year of service up to 30 days after 3-years’ service. This entitlement is pro rata for part time employees. This entitlement excludes bank holidays
  • Full office closure between Christmas and New Year
  • Hybrid working, with currently two days a week in our state-of-the-art office in West London working alongside colleagues
  • Regular social events, monthly free breakfast, and daily fruit
  • A flexible approach to working with understanding and consideration for work life balance and personal commitments
  • As an Ark employee, you will have the opportunity to be part of the TPT (The Pension Trust) scheme, our workplace pension scheme where we make an 11% contribution; you are not required to contribute towards this scheme unless you choose to. Depending on your role you may also be entitled to LGPS which is a defined benefit scheme where you contribute a percentage based on how much you earn (as do we) in exchange for a guaranteed amount in your pension pot every year
  • Access to high-quality professional learning throughout your career, offering both face-to-face sessions and a bespoke online learning platform
  • Access to Ark Rewards scheme offering savings from over 3,000 major retailers, interest-free loans available for season tickets or a bike, gym discounts offering up to 40% off your local gym and free eye tests

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Ark is an international charity, transforming lives through education. We exist to give every young person, regardless of their background, a great education and real choices in life. In the UK, we are a network of 39 schools, educating around 29,000 pupils in areas where we can make the biggest difference. Through Ark Ventures, we incubate, launch and scale initiatives that address some of the most intractable issues in education and society – in the UK and around the world. Sign up here to stay up to date with our schools, ventures and partner organisations

Job Details

Posted on May 30

London, UK


Full time