Executive Assistant to the President & General Counsel
Description
- Directly manage the President and General Counsels' calendars and ensure their schedules are followed and respected
- Support effective and efficient meetings by drafting or obtaining meeting agendas, pre-reads and key information from other stakeholders, taking notes, sending follow up action items and following up.
- Keep executives well informed of upcoming commitments and responsibilities with meticulous attention to detail
- Anticipate and proactively meet executive's administrative and logistical needs throughout their day-to-day commitments, meetings, appearances and events
- Manage and book executives travel and associated arrangements
- Ensure that all T&E and corporate expenses are properly managed and accounted for
- Represent the company and executives with the highest degree of professionalism and discretion in communications with internal staff and externally with: investors, clients, partners, artists, outside counsel and vendors, candidates, and other stakeholders.
- Manage special projects on executives behalf. Assist with presentations, company communications and Program Management.
- Organize and execute company and team events
- Oversee and support all administrative duties for the San Francisco office and ensure that office is operating smoothly; manage office supplies inventory and place new orders as necessary; welcome visitors
- Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating presentations and reports
Requirements
- Capable of working in a fast-paced environment, multi-tasking and appropriately handling confidential information
- Ability to anticipate the needs of executives and proactively solve problems independently and in collaboration with other members of the Executive Leadership team
- Ability to be forward thinking and constantly one step ahead
- Superior organizational skills and meticulous attention to detail; ensures tasks are completed thoroughly, correctly and with an appropriate sense of urgency
- A high level of integrity, and the discretion and judgment to effectively handle confidential information
- Resourceful, hands-on problem solver and team player with a demonstrated ability to work collaboratively with others, and a calm demeanor in stressful situations
- Excellent verbal and written communication skills, exceptional telephone and email etiquette, and the ability to express thoughts logically and succinctly
- Proficiency with Google Suite applications, Slack, Zoom, Excel, Power point
- 3+ years of experience in an administrative role
- Background in complex calendaring and travel management (international, domestic) in a fast paced and dynamic environment
- 1+ years of experience working in a tech or creative industry or other fast-paced environments
- Experience working with senior executives
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UnitedMasters
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UnitedMasters is a new music industry alternative that provides independent artists with premium music distribution services, a suite of tools to help them directly connect with fans, and opportunities for unique partnerships with some of the world’s biggest brands including the NBA, Bose, and iHeart. UnitedMasters allows artists to easily distribute their music to all major streaming services. Distributed artists become eligible to participate in a variety of advertisements, brand partnerships and other promotions that earn them money and bring in new fans. UnitedMasters also provides artists access to their streaming and social data so they can gain insight into how to maximize fan engagement. The most promising artists on the platform unlock access to a bespoke suite of promotional services like playlist pitching, marketing, PR, and promotion. UnitedMasters aims to give artists the tools to operationalize their independence and maximize their creative and economic potential. UnitedMasters was launched in 2017 by Translation founder and music industry veteran Steve Stoute with a $70 million Series A led by Google’s corporate umbrella Alphabet alongside prestigious venture firm Andreessen Horowitz and entertainment giant 21st Century Fox. Led by a team of executives, marketers, engineers, and storytellers with backgrounds from YouTube, Soundcloud, Pandora, Instagram, Dropbox, Complex, and Vice, the platform positions talent for mainstream impact while allowing them to maintain full ownership over their master recording rights.