Executive Assistant, Concert Touring
Description
About Us
Independent Artist Group (IAG) was born upon the merger of Agency for the Performing Arts (APA) and Artist Group International (IAG) in the summer of 2023. IAG combines the breadth of APA’s renowned full-service representation capabilities as a legacy Talent and Literary agency in the entertainment industry, with AGI’s reputation as the premiere independent music touring agency with a roster of superstar stadium and arena acts as well as cutting-edged emerging artists in the music and comedy worlds. The result is a powerful new voice in artist representation with the entrepreneurial passion to create ground-breaking partnerships for our clients across multiple platforms and business lines, combined with the deal making acumen and deep relationships that come from their combined 95 year legacies in the agency business.
What We Are Looking For
We are seeking an experienced Executive Assistant whose responsibility is to provide confidential, comprehensive administrative support to an Agent in our Music Department. This position requires strong organizational and time management skills, the ability to work independently, excellent interpersonal skills, verbal and written communication, project coordination skills, and the ability to work well with all levels of internal Agents and staff, as well as outside clients and vendors.
Duties
- Support the Agent by maintaining calendars (Outlook), rescheduling appointments as necessary to accommodate changing priorities, and providing timely reminders for item due dates
- Handle travel planning including airline reservations, hotel accommodations, car rental reservations, and car service arrangements as needed
- Identify ways to enhance productivity and organizational effectiveness, propose and help drive execution of solutions
- Perform various executive and administrative support duties that are highly sensitive and confidential
- Receive and screen visitors and incoming calls, determining the priority of matters, and providing alert messages to the Agent with all information necessary to accurately execute meetings
- Establish and maintain effective communication with other Agents and team members
- Manage last minute tasks and changes with little to no direction
- Handles all duties with grace, sophistication and professionalism
- Ability to learn new tasks quickly and efficiently, and to anticipate needs
Requirements
Skills And Qualifications
- Strong organizational skills: impeccable ability to multi-task and prioritize work to meet deadlines
- Strong attention to detail: resourceful, proactive, reliable, trustworthy, and assertive
- Impeccable follow-through: the ability to initiate projects, develop timelines, and meet deadlines
- Ability to identify problems, and brainstorm and implement solutions
- Desire to collaborate and work well in a team environment
- Ability to maintain discretion and a high level of confidentiality
Education And Experience
- Bachelor’s degree preferred
- 1-2 years of professional experience
- Prior agency and/or management experience is a plus
- Proficiency in Microsoft Office
Benefits & Perks
Perks And Benefits
In addition to the base compensation for this role, IAG proudly offers many additional benefits to employees, including (but not limited to):
- Comprehensive company sponsored health and wellness benefits, including medical, dental, vision, fertility and family planning services, chiropractic and acupuncture care, and life and AD&D coverage
- 401(k) plan with company sponsored quarterly financial planning meetings
- Robust paid time off, including sick leave, discretionary time off, 12 paid company holidays and a two-week paid holiday at the end of the year
- Employee engagement: lunch & learns, company-wide day of service, employee resource groups (e.g. Women’s Empowerment, PRISM), intramural sports leagues, themed holiday activities (e.g. office-wide trick-or-treating, annual company holiday party, baking competition)
APA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
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Independent Artist Group
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**About** Independent Artist Group (IAG) was born upon the merger of Agency for the Performing Arts (APA) and Artist Group International (IAG) in the summer of 2023. IAG combines the breadth of APA’s renowned full-service representation capabilities as a legacy Talent and Literary agency in the entertainment industry, with AGI’s reputation as the premiere independent music touring agency with a roster of superstar stadium and arena acts as well as cutting-edged emerging artists in the music and comedy worlds. The result is a powerful new voice in artist representation with the entrepreneurial passion to create ground-breaking partnerships for our clients across multiple platforms and business lines, combined with the deal making acumen and deep relationships that come from their combined 95 year legacies in the agency business.