Executive Assistant CIO
Description
- Day-to-day management of the executive’s schedule
- Manage office and time in a fast-paced environment and anticipate critical events/Executive’s needs (Schedule meetings/ appointments and manage calendar and travel itineraries)
- Read and route correspondence; draft responses and other documents as requested; assist with email management
- Manage schedule by planning internal and external meetings, conferences, teleconferences, arrange corporate events, etc.
- Extensive travel booking (cars, flights, hotels, trains, etc.)
- Screen and prioritize email correspondence and inquiries
- Prepare for monthly All Hands / event planning (coordinate with caterers, party rental companies, DJs, etc.)
- Interacting with clients and potential clients
- Regular meeting prep and coordination including food ordering, document prep and organization as directed, occasional meeting coverage and note taking
- Prepare submission of expense claims in a timely manner
- Special project coordination requiring follow-up and meeting of deadlines
- Manage ad hoc projects as needed
- Uphold a strict level of confidentiality, establish and maintain relationships both internal and external
- Additional duties as assigned
Requirements
- Minimum 5 years of executive assistance experience supporting an EVP, President or other high-level executive with discretion and confidentiality
- Develop and demonstrate professional knowledge of the business
- Music or entertainment experience is highly preferred
- Must be a self-starter with the ability to prioritize, organize and establish administrative procedures and work under pressure
- Ability to anticipate needs, problem solve and identify solutions
- Proven ability to work effectively with senior management and senior-level clients
- Ability to manage highly confidential information and to act calmly and professionally
- Extreme discretion with sensitive information
- Dynamic and assertive personality; professional demeanor
- Adaptable to a variety of situations with numerous personalities
- Self-motivated, proactive, and resourceful
- Excellent follow-through and attention to detail
- Ability to excel in a fast-paced, ever-changing environment
- Excellent customer service skills
- Excellent organization and time management skills
- Excellent written and verbal communication
- Ability to create efficiency through the use of technology and music-based systems
- Advanced knowledge of travel logistics- itineraries, international and domestic
- Strong proficiency in and working knowledge of Outlook and other Microsoft Office Products
- Bachelor’s Degree preferred
Benefits & Perks
- Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
- Comprehensive medical, dental, vision, and FSA options, as well as:
- 100% coverage for out-patient mental health services
- Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
- A lifetime fertility support allowance of $30,000 to plan participants
- Student Loan Repayment Assistance and Tuition Reimbursement
- 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
- Variety of ways to prioritize much-needed time away from work including:
- Flexible Paid Time Off (PTO) for exempt employees
- 3-weeks PTO for non-exempt employees
- 2-weeks paid Winter Break
- 10 Paid Holidays (including Juneteenth and Wellbeing Day)
- Summer Fridays (between Memorial Day and Labor Day)
- Generous paid parental leave for every type of parent
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Universal Music Group
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Universal Music Group (UMG) is the world leader in music-based entertainment, with a broad array of businesses engaged in recorded music, music publishing, merchandising and audiovisual content in more than 60 countries. Featuring the most comprehensive catalog of recordings and songs across every musical genre, UMG identifies and develops artists and produces and distributes the most critically acclaimed and commercially successful music in the world. Committed to artistry, innovation and entrepreneurship, UMG fosters the development of services, platforms and business models in order to broaden artistic and commercial opportunities for our artists and create new experiences for fans. Universal Music Group's labels include A&M Records, Astralwerks, Blue Note Records, Capitol Christian Music Group, Capitol Records, Capitol Records Nashville, Caroline, Decca, Def Jam Recordings, Deutsche Grammophon, Disa, Emarcy, EMI Records Nashville, Fonovisa, Geffen Records, Harvest, Interscope Records, Island Records, Machete Music, MCA Nashville, Mercury Nashville, Mercury Records, Motown Records, Polydor Records, Republic Records, Universal Music Latino, Verve Label Group, Virgin Records, Virgin EMI Records, as well as a multitude of record labels owned or distributed by its record company subsidiaries around the world. UMG's catalog is marketed through two distinct divisions, Universal Music Enterprises (in the U.S.) and Universal Strategic Marketing (outside the U.S.). UMG also includes Universal Music Publishing Group, one of the industry's premier music publishing operations worldwide and Bravado, the leading provider of consumer, lifestyle and branding services to recording artists and entertainment brands around the world. Universal Music Group is a Vivendi company.