Executive Assistant
Description
- Serving as the liaison between the CFO and other departments, fostering strong relationships and facilitating effective collaboration.
- Provide general administrative support to senior finance and operations leadership.
- Providing comprehensive administrative support to the finance department, which includes managing purchase order workflows, routing, and internal invoicing processes.
- Provide occasional support to office manager, covering front desk.
- Managing extensive schedules in Microsoft Office and MS Teams.
- Arranging travel, accommodation, itineraries, and all correspondence related to domestic and international travel as needed.
- Monitor T&E actuals against budget and issue reports to line managers.
- Managing administrative tasks, such as expense reporting, invoice processing, and document management.
- Performing clerical duties such as; setting meetings, taking comprehensive notes, maintaining reports, and the creation and organization of documents.
- Preparing and reviewing confidential and sensitive documents, including contracts, agreements, and financial statements.
- Preparing information and research for executive needs.
Requirements
- You have previous experience within an administrative or executive assistant position.
- You have a track record of successfully coordinating and managing complex calendars, travel arrangements, and meeting logistics.
- You are familiar with handling confidential and sensitive information, with a demonstrated ability to handle it with discretion.
- You have exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- You have excellent verbal and written communication skills, with a keen eye for detail and accuracy.
- You are proficient in using office productivity tools (e.g., Microsoft Office suite, email, calendar management) and have familiarity with financial software and systems.
- You are a strong problem solver with excellent decision-making abilities, and the capacity to anticipate needs and provide proactive support.
- You have exceptional interpersonal skills, with the ability to build and maintain relationships with stakeholders at all levels.
Benefits & Perks
- Enjoy flexibility with our hybrid setup: 3 days in office, 2 days remote.
- Experience peace of mind knowing that our comprehensive medical, dental, and vision coverage has got you covered.
- Maximize your savings with our dollar-for-dollar 401(k) match of up to 6% after your first year.
- Take time off to recharge with 15 of vacation days per year.
- Save money and time with our commuter benefits program.
- Stay healthy and earn financial rewards with our fitness reimbursement program and wellness incentives.
- Find your inner peace and boost your mental wellbeing with a complimentary subscription to the popular meditation app, Headspace.
- Access well-being support 24/7 through our Employee Assistance Program.
- Kick off your weekends early with Summer Fridays.
- Unlock your potential with development opportunities, including mentorship programs, LinkedIn Learning and educational reimbursements.
- Be inspired by our talented artists at our showcases and playbacks.
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BMG
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Founded in 2008, BMG is already the world’s fourth biggest music publisher and the first new global player in the recordings business in decades. BMG’s pitch is unique – a relentless focus on fairness and transparency and service to its artist and songwriter clients. BMG’s 19 offices across 12 core music markets now represent over 3 million songs and recordings, and thousands of artists and songwriters attracted by its fresh approach which now includes production music, film and books as well as music publishing and recordings. BMG is owned by international media, services and education company Bertelsmann, whose other content businesses include the broadcaster RTL Group, the trade book publisher Penguin Random House and the magazine publisher Gruner + Jahr. With its multi-platform perspective, integrated technology platform and commitment to help artists maximize their income, BMG aims to be the best company in music to do business with.