Event Coordinator
Description
Why This Role Matters
Washington Post Live and the Events Group bring journalism to life through high-profile news segments, summits, festivals, and client activations.
We are seeking a sharp, highly organized Event Coordinator who is integral to the success of these programs — assisting event producers, managing internal workflows, and keeping live programming running smoothly from concept to load-out.
This is a high-impact supporting role for someone who thrives on logistics, loves live events, and brings a proactive, solution-oriented mindset to every project.
What Motivates You
- You are a behind-the-scenes operator who takes pride in the small stuff that makes big moments possible.
- You take initiative without being asked — jumping in where needed, owning your work, and staying two steps ahead of the run-of-show.
- You are a collaborator who’s ready to lend a hand and move a project forward. No task is too small.
- You are energized by the fast pace of a newsroom and the rigor of live production, adapting quickly when plans change.
- You are excited by journalism, politics, culture, and current events, and value being part of a tight-knit, high-performing team.
How You’ll Support The Mission
- Support logistics and operations for all Washington Post Live events and internal events, both on-site at our Live Center and at external venues across the country, ensuring seamless execution.
- Coordinate pre-event logistics — including scheduling, venue and vendor communications, staffing plans, and production timelines — to keep projects on track.
- Manage day-of operations such as load-ins, technical checks, greenroom preparation, and load-outs to deliver smooth, professional experiences.
- Submit RFPs to vendors and venues, compare bids, and support contracting processes to secure quality services within budget.
- Serve as the on-site point of contact for vendors and venues, overseeing event setup and breakdown for high-quality execution and efficiency.
- Track and manage invoices, PO submissions, and vendor paperwork to support accurate budget reconciliation.
- Collaborate with editorial, technical, creative, and marketing teams to ensure alignment and readiness.
- Research industry trends, production innovations, and new tools or technologies that can elevate event experiences, and contribute ideas to improve processes, on-site flow, and audience engagement.
- Support the upkeep and scheduling of The Washington Post Live Center, ensuring the space is event-ready at all times.
Requirements
Minimum Qualifications
The Skills and Experience You Bring
- 1–3 years of hands-on experience in live event production, studio logistics, or large-scale programming (internships included).
- Proven ability to manage multiple projects at once in fast-paced environments with tight timelines.
- Excellent organizational skills and attention to detail.
- Strong communication skills, both written and verbal, with the ability to collaborate cross-functionally.
- Calm under pressure, nimble in decision-making, and adaptable when things shift on site.
- Comfortable working early mornings, evenings, or occasional weekends when events require.
Preferred Qualifications
- Familiarity with tools such as Adobe, Asana, Google Workspace, SocialTables, or production scheduling platforms.
- Experience managing vendor relationships, contracts, and budgets.
- Degree in communications, media production, journalism, event management, or a related field.
Benefits & Perks
Compensation And Benefits
Wherever you are in your life or career, The Washington Post offers comprehensive and inclusive benefits for every step of your journey:
Competitive medical, dental and vision coverage
Company-paid pension and 401(k) match
Three weeks of vacation and up to three weeks of paid sick leave
Nine paid holidays and two personal days
20 weeks paid parental leave for any new parent
Robust mental health resources
Backup care and caregiver concierge services
Gender affirming services
Pet insurance
Free Post digital subscription
Leadership and career development programs
Benefits may vary based on the job, full-time or part-time schedule, location, and collectively bargained status.
The salary range for this position is:
$55,900 - $83,900 Annual
The actual salary within this range will depend on individual skills, experience, and qualifications as they relate to specific job requirements. This position may be eligible for a bonus or incentive program, and a member of the Talent Acquisition team will discuss bonus payment terms and conditions during the interview process.
How to apply
Your story awaits. Apply today!
The Washington Post
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The Washington Post is an award-winning news leader whose mission is to connect, inform, and enlighten local, national and global readers with trustworthy reporting, in-depth analysis and engaging opinions. The Post is as much a tech company as it is a media company, combining world-class journalism with the latest technology and tools so readers can interact with The Post anytime, anywhere. Our approach is always the same– shape ideas, redefine speed, take ownership and lead. Every employee, every project, every day.