Event Assistant Manager
Description
We are individuals who inspire creativity in people's lives through art and exploration, so that our combined imaginations can transform the world we live in. We create immersive and interactive experiences that transport audiences into fantastic realms of story and exploration. Our Vision is to be the world’s leading creative company, reimagining the paradigm of art and storytelling, to make a positive difference in the world.
We share a strong commitment to Belonging through our values of:
Collaborative Creativity: We believe the act of creating together amplifies possibilities.
Provocative Playfulness: We celebrate the unexpected because it is the doorway to discovery.
Outsiders Welcome: We are all outsiders at heart, and we create space for everyone to feel like they belong.
Authentic Compassion: We are “kind punks” - supportive to each other and standing up for what we believe in.
Audacious Courage: We have the courage to radically reinvent ourselves to push the boundaries of art.
If this all sounds like YOU, read on….
Job Description
Job Disclosures:
Location: Denver, CO
Compensation: This role has a salary range of $62,613.33 - $70,929. Compensation may vary based on location and experience.
Deadline: The deadline for submitting applications for this position is July 10, 2025. Meow Wolf reserves the right to extend this deadline.
Job Summary
The Events Assistant Manager functions as the house manager/operational lead for the Events Department. Supporting the Events Manager, the Assistant Events Manager will serve as the contact for public events, concerts and private rentals of the exhibition and the concert venue. This position will require close attention to detail for the purpose of internal and external communication, staffing, costing, and contract administration. Hands-on management experience in a fast-paced ticketed environment is paramount to the administrative capacity for this role.
Job Responsibilities
- Assist in planning, organizing, launching and facilitating event execution.
- Act as venue representative and services provider to private event clients, performing artists, crew members, tour managers and vendor partners.
- Responsible for working with the assigned team to develop and maintain standard operating procedures around event planning process and execution.
- Work in a managerial role with all of the event’s stakeholders, including operations staff, bar staff, security staff, production staff, and the touring party or event client before, during, and after the event meeting all needs to ensure the enjoyment and safety of guests, staff, and the touring party or event client.
- Oversee and assist with load-in, optimal room set, and load-out. Act as a stage hand and/or production assistant as needed.
- Work with outside vendors to coordinate rentals, catering and activations.
- Participate with Events Team to maximize programming, advancing and operations of events. Work within agreed upon processes to communicate and execute events within larger exhibit operations.
- Monitor the effectiveness of all internal and contracted staff members and provide assistance and direction where needed.
- Execute all hospitality requirements by gathering goods and creating a welcoming environment in Green Rooms and Back of House. Responsible for the upkeep of Green Rooms, hospitality inventory, supply of amenities and creating special touches. Provide a 5-star hospitality experience for all artists and touring groups.
- Track event revenue and financials. Oversee ticket sales, bar sales, add-ons such as admission tickets, a/v, etc. Execute settlements with touring parties and update private event invoices to capture accurate and complete event revenue. Complete reports thoroughly and accurately as required.
- Assist in collecting and tracking reimbursable expenses
- Ensure that all incidents are addressed appropriately and effectively, and reported when necessary.
- Attend company, department, and client/vendor planning meetings as assigned.
- Provide assistance with any events produced by the Meow Wolf Events Department as requested.
- Other duties as assigned.
Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Requirements
Required Qualifications
- High school diploma/GED required, Bachelor’s Degree or higher preferred
- Minimum 3 years’ experience in music industry, event planning or operations in venue, entertainment, hospitality or attractions environment
- Background and passion in music industry, event planning and/or hospitality management
- Flexible and able to make changes quickly, efficiently, and effectively as needed.
- Self-motivated and patient with yourself and others
- Must be receptive to direction and perform well within a team environment
- Able to assist in the management of multiple tasks and possess the intuition to make calm, solution-driven decisions in a fast-paced work environment
- Creative problem-solving skills
- Excellent oral and written communication skills
- Excellent organizational skills with a strong attention to detail
- Excellent interpersonal skills and a sense of humor
- Adaptable to changing needs and possess the ability to take on new tasks
- Ability to handle sensitive tasks accurately and confidently
- Computer savvy and capable of learning new computer programs
- Discreet and professional when handling sensitive information. Must maintain the highest degree of confidentiality
Work Environment and Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed must be representative of the knowledge, skills, minimum education, training, licensure, experience, and/or ability required.
Work Environment: This position works primarily in an indoor setting with occasional exposure to noisy environments, dim lighting, strong visual effects including strobing lights, special effects, fog machines and small and/or enclosed spaces. However there will be times that you will need to work outdoors in both winter and summer weather.
Physical Demands: May require heavy lifting, the careful handling of sensitive musical and other equipment, cleaning duties, guest management, and interaction with a team of individuals that will include non-Meow Wolf event staff, vendors, touring crew, artists, and artist management. May be required to lift up to 50 lbs.
The employee will comply with company and OSHA standard workplace safety protocols. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Schedule: This is a full-time position with a fluid schedule which includes weekdays, weekends, evenings, and holidays.
Supervisor Responsibilities: This position does not require supervisory responsibility.
Travel: Minimal travel is required for this position. Local outside sales activities may be required.
Benefits & Perks
Benefits
The choices we make concerning our benefits during enrollment periods are among the most important we select for ourselves and our families. As part of the total compensation package for full-time employees, Meow Wolf offers a comprehensive benefits package that includes various options to meet individual healthcare and financial needs along with many perks.
- Medical Insurance options: PPO & HDHP*
- Dental and Vision Insurance*
- HSA, HRA, and FSA options*
- 401k Retirement Plan
- Company paid Life Insurance Policy and Disability Coverage(s)*
- Voluntary Critical Illness and Life Insurance Policies*
- Company Paid Employee Assistance Program
- Paid Parental Leave for 12 weeks
- Discount off Meow Wolf Gift Shop Merch and Cafes
- Admission to Meow Wolf attractions for employees and guests
- Regular or Project Based Full-time positions
How to apply
Apply via link
Meow Wolf
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Meow Wolf is an arts and entertainment company based in Santa Fe, New Mexico. We create immersive and interactive experiences that transport audiences of all ages into fantastic realms of story and exploration. Our permanent installations include Santa Fe’s THEA Award-winning House of Eternal Return, Las Vegas’ Omega Mart, and the upcoming Meow Wolf Denver (opening Fall 2021). Meow Wolf started in 2008 as a small collective of Santa Fe artists sharing an interest in publicly displaying their works and developing their skills together. This collaborative approach blossomed into Meow Wolf's distinctive style of immersive, maximalist environments and multimedia experiences. In 2020, Fast Company named Meow Wolf as one of The World’s 50 Most Innovative Companies, and both House of Eternal Return and Omega Mart have been listed as top immersive experiences by publications such as Time Out, Newsweek, USA Today, and Blooloop. We are legally registered as a public-benefit corporation and certified as a Benefit Corporation, or B Corp. Meow Wolf firmly believes that accomplished artists must be compensated on an equal level with other skilled, in-demand professionals, and that successful businesses must give back to — and participate energetically in — their communities. We actively support innovative, community-focused art and social projects.