Crewing Coordinator
Description
One of Australia’s leading Audio production companies is seeking an experienced Crewing Coordinator to join our Melbourne office.
As the Crewing Coordinator you will work closely with the operations team to schedule skilled staff for local and interstate live entertainment events, including but not limited to: international touring concerts, festivals, major sporting events, and theatre productions. This is primarily a coordination role that will focus on rostering staff, and arranging staff travel and accommodation requirements for interstate and local events.
Key responsibilities include:
- Manage a high volume of day-to-day communications with internal staff, external contractors, suppliers and event clientele (including; answering phones, emails and undertaking other administrative duties) to ensure our clients production needs are met.
- Liaise with Account Managers and Clients for staffing requirements.
- Coordinate and communicate roster information to staff.
- Manage and facilitate the booking and communication of all travel and accommodation arrangements to staff and event clientele.
- Assisting Account Managers with production requirements, as requested.
- Assist with and disseminate all event SWMS and insurance documents as required.
- Help coordinate and schedule training programs, ensuring training registers and records are kept up to date.
- Answer phones and other ad hoc administration duties, as required.
Requirements
- Minimum 2 years’ experience in rostering/crewing or similar role.
- Knowledge of, or experience in the professional audio and live sound production industry, either in theatre or the concert touring industry is highly desirable.
- Prior rostering and scheduling experience is essential.
- Proficient in the use of Microsoft Office Suite, and other software/systems.
- Ability to work efficiently within a team environment and with minimum supervision.
- Ability to prioritise, organise and coordinate a multiple of tasks.
- Excellent organisational skills and the ability to meet multiple deadlines.
- Call and query handling and call resolution skills with a “can do” attitude.
- Great communication skills and ability to build strong working relationships.
- Demonstrated organisational and time management skills and the ability to multi-task and work under pressure.
- Demonstrated positive work ethic and the willingness to learn new systems.
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JPJ Audio
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JPJ Audio has been in business since 1970, so we know what people who work in live entertainment really want: the best possible sound at the best possible price. JPJ delivers this, everytime, and why? Because we’re dedicated to what we do, and we’re good at it. Whether you’re a sound engineer, a production manager, an event organiser or a promoter, JPJ Audio can provide everything you need to give your audience and your artists the best possible live production experience.