Coordinator, Touring & Special Events
Description
- The most critical function of this position will be assisting the Sr. Manager of ticketing in placing ticket holds, executing buys, and all communicating with the finance team to ensure payments have been processed.
- Keeping all internal documents and shared drives updated with current ticket buy information.
- Closely track updates on all tours to ensure we have the most current tour itineraries in hand. Cross Reference ticket buys against schedules to ensure no dates are missed.
- Sending daily guest lists to concert promoters and tour managers.
- Handle guest lists for showcases, screenings, and special events.
- Communicate approved ticket totals to Department Point People and track the waitlist requests for all markets.
- Handle hard ticket distribution to staff as needed to include all outgoing FedEx and Messengers for rush situations.
- Help with will call ticket drops and on-site show coverage as needed.
- Assist with securing personal tickets for Senior Executives as needed.
- Assisting tour team with administrative support functions including: electronic travel authorizations, tour support agreement letters, scanning of documents into Uniport, and liaising with finance to ensure timely payments to vendors.
- Assist with production of special events such as the annual Coachella and BET Parties, including liaising with vendors and processing invoices as needed.
Requirements
- Curiosity, the ability to master new tasks quickly, and a willingness to pitch in on all tasks.
- Excellent communication skills, both written and oral, with a focus on attention to detail.
- Strong ability to work under pressure while being deadline-focused on multiple projects.
- Strong computer and technology skills – especially proficiency with Excel.
- Resourcefulness and creative problem-solving.
- Ability to work late hours in the field. Should be physically fit enough to tolerate a large amount of walking, standing, and physical work producing events including carrying and installing promotional items and design elements for special events.
- Interest in a wide variety of music including rock, pop and hip hop.
Benefits & Perks
- Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan
- Paid Time Off – Paid Holidays, “Gift Week”, Summer Fridays
- Student Loan Repayment Assistance
- Employee Developmental Support
- Annual Gym Reimbursement Package
- Pet Insurance, plus much more!
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Universal Music Group
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Universal Music Group (UMG) is the world leader in music-based entertainment, with a broad array of businesses engaged in recorded music, music publishing, merchandising and audiovisual content in more than 60 countries. Featuring the most comprehensive catalog of recordings and songs across every musical genre, UMG identifies and develops artists and produces and distributes the most critically acclaimed and commercially successful music in the world. Committed to artistry, innovation and entrepreneurship, UMG fosters the development of services, platforms and business models in order to broaden artistic and commercial opportunities for our artists and create new experiences for fans. Universal Music Group's labels include A&M Records, Astralwerks, Blue Note Records, Capitol Christian Music Group, Capitol Records, Capitol Records Nashville, Caroline, Decca, Def Jam Recordings, Deutsche Grammophon, Disa, Emarcy, EMI Records Nashville, Fonovisa, Geffen Records, Harvest, Interscope Records, Island Records, Machete Music, MCA Nashville, Mercury Nashville, Mercury Records, Motown Records, Polydor Records, Republic Records, Universal Music Latino, Verve Label Group, Virgin Records, Virgin EMI Records, as well as a multitude of record labels owned or distributed by its record company subsidiaries around the world. UMG's catalog is marketed through two distinct divisions, Universal Music Enterprises (in the U.S.) and Universal Strategic Marketing (outside the U.S.). UMG also includes Universal Music Publishing Group, one of the industry's premier music publishing operations worldwide and Bravado, the leading provider of consumer, lifestyle and branding services to recording artists and entertainment brands around the world. Universal Music Group is a Vivendi company.