Assistant, Music (Electronic)
Description
Responsibilities
- Maintain accuracy of artist contact record and deal memos in booking system.
- Update client bios, riders, and ad mats.
- Enter offers and related show details into the booking system.
- Liaise with relevant teams to complete show-related administration.
- Issue contracts for confirmed performances.
- Track unreturned contracts; chase signed contracts.
- Flag/review/address contract markups.
- Create and issue artist itineraries when necessary.
- Organize and execute announces and on sales.
- Request, report, and/or review ticket counts for confirmed events.
- Create and send invoices for show-related payments (deposits, balances, etc).
- Track unpaid deposits and balances; liaise with accounting team to ensure funds are received and allocated on time.
- Track, collect, and enter finals; notify accounting team to generate statement(s).
- Coordinate with accounting team to update client tax information and payment information.
- Manage work visa process for clients (immigration itineraries).
- Coordinate with operations team for client on/off boarding.
- Set and confirm meetings; maintain agent calendar and internal artist calendar.
- Manage inbound phone calls on behalf of agents.
- Book agent business travel as necessary.
- Submit agent expense reports.
- Take on additional tasks and responsibilities as assigned.
Requirements
The Ideal Candidate Has
- 1–2+ years of administrative or assistant experience, ideally in the music, entertainment, or agency space.
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
- Detail-oriented and highly accurate with data entry and documentation.
- Excellent written and verbal communication skills.
- Professionalism and discretion when handling sensitive information.
- Proactive problem-solver who can anticipate needs and follow through.
- Comfortable with booking systems, CRM tools, and Microsoft Office/Google Workspace.
- Flexible, adaptable, and ready to take on varied tasks.
How to apply
Apply via link
Wasserman
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Wasserman is a culture-centric agency, serving the best athletes, artists, brands & properties in the world. Founded in 2002 with roots in sports and entertainment, Wasserman has evolved beyond those categories. They are an agency not just of advisors, but creators, developers, influencers and innovators who work across music, art, entertainment, social, tech, content and beyond. Headquartered in Los Angeles, Wasserman also operates in Carlsbad, Doha, Dubai, London, Miami, The Netherlands, New York, Portland, Raleigh, São Paulo, Singapore and Toronto.