Description

About this Role:
Responsible for providing executive support to the Head of Documentaries along with the department and its current slate. The Assistant will be representative of the Documentaries team and must have the ability to manage multiple tasks, and work under tight deadlines with poise and quick thinking as a core team member. The Assistant will report to the Head of Documentaries but will also lend support to two additional Executives with travel, expense reports or additional duties as needed.
What You'll Do
Support the Head of Documentaries and perform administrative tasks for the department.
Answer phone calls, organize calendars, take notes, track email chains, arrange lunch meetings or screenings, and coordinate extensive travel.
Manage key internal and external relations, maintain updated contact information, and respond to partners in a professional and timely manner.
Act as the point of contact for the documentary department and support networking events such as premieres and conventions.
Aid the inner IMAX network (i.e., the marketing, publicity, tech, and distribution teams) to project completion.
Track and adjust internal workflow to connect departments and ensure project delivery is on schedule.
Create presentations and decks for internal and external partners.
Assist in budgeting for the documentary department, track departmental expenses, and submit invoices.
Initiate new projects and ideas for the benefit of the department and stay up to date on industry news.
Manage all departmental resources and files in an organized fashion in a way that can be easily accessed or distributed.
Manages documents including:
Preparing agendas for meetings
Assist with presentation materials

Requirements

What You'll Need
A minimum of 3 years of experience providing executive support to a senior executive
Post-secondary degree/diploma or equivalent in Film Production/Business Administration.
Proficient in all MS office applications, Keynote, PowerPoint.
Must be available to work overtime, across multiple time zones and outside of typical 9-5 as required.
Detail oriented and organized.
Demonstrated proactive problem-solving skills
Willingness to work a flexible schedule to accommodate overtime as needed
Ability to function in a demanding environment with competing and changing priorities
Ability to handle multiple concurrent tasks and constant interruptions
Ability to recognize a need and take ownership of its completion
Nice to Have
Skilled in project management, organization, time management, and able to handle multiple competing priorities while responding promptly.
Excellent written and oral communication and interpersonal skills with the ability to interact professionally with members of the organization as well as external clients.
Interest or background in documentary and non-fiction media a plus.

Benefits & Perks

At IMAX, you will be part of a culture built on respect – we are committed to creating a welcoming and diverse atmosphere across our organization.
For consideration, please apply online. We thank all applicants for their interest in IMAX but only those selected for an interview will be contacted.
IMAX will consider for employment all qualified applicants, including those with criminal histories, or arrest or conviction records, in a manner consistent with applicable state and local laws, including the City of Los Angeles’ Fair Change Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

How to apply

Apply via link

IMAX

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**Overview** IMAX corporation is an entertainment technology company, specializing in motion-picture technologies and large-format motion-picture presentations. Leading the way in immersive theatre experiences since 1968, a culture of innovation is at the very core of IMAX. From the introduction of stadium seating, to developing the highest-resolution camera in the world, to our laser projection technology and our partnerships with the world’s best filmmakers, there is no one like IMAX. We have more than 1,700 IMAX theatres in more than 80 countries and territories around the globe. We can be found in destination entertainment centers and multiplexes as well as some of the most prestigious educational institutions worldwide. To exceed the needs of our filmmaking partners, our exhibitors and our fans, IMAX is determined to continue pushing movie technology forward. IMAX corporation is a publicly traded company listed on the New York Stock Exchange (NYSE: IMAX). Partnering with some of Hollywood’s top filmmakers is a major part of IMAX’s mission. Our various technologies and services extend beyond our cameras and our proprietary DMR process and can be scaled to suit a variety of needs. Leading directors are increasingly asking IMAX to join the moviemaking process from the very start. For a growing number of Hollywood movies, IMAX is part of the film’s DNA. That means, oftentimes, an IMAX movie is conceived as an IMAX movie – with the filmmaker working with IMAX to decide which parts should be shot with an IMAX camera, what kinds of techniques make the most of the IMAX screen, sound and theatre, and how the drama should unfold to take advantage of IMAX’s larger format, richer color, sheer scale and impact.

Job Details

Posted on Jul 8

Los Angeles, CA, USA

Full time

Mid