Administrative Assistant, Creative
Description
Job Purpose: Sony Music Publishing has an amazing opportunity for a dynamic Administrative Assistant to support a senior level executive within our organization.
The ideal candidate will be a dedicated and extremely service-driven assistant who is highly motivated, proactively engaged, and adaptable in managing the daily activities of a senior-level executive, has a strong sense of urgency and uses the highest level of professionalism, discretion and confidentiality when dealing with all matters within the business.
Operating in a very fast-paced environment, the candidate must be able to successfully partner with internal executive support, manage multiple activities and projects at any given time without skipping a beat, and provide an extremely high level of business and personal support to the executive.
What You’ll Do: (job responsibilities)
- Best Class Service: Working in collaboration with an experienced Executive Assistant (EA), the Administrative Assistant is responsible for supporting operations and offering extraordinary level of service to the executive, guests and employees
- Must demonstrate ability to deliver a consistently high quality and professional demeanor to both internal and external clients, including high level executives and VIP talent
- Calendar and Scheduling: Own and proactively manage a very complex and ever-changing global calendar with attention to detail, accuracy, and allocation of time and resources to promote productivity and successful execution and support for the executive.
- Recognizes the need to proactively reprioritize, as appropriate, if business initiatives change
- Acts independently and without follow-up; with a thorough understanding of the daily needs and priorities
- Displays a strong sense of urgency and high level of responsiveness
- Confidentiality and Discretion: Handles all information with the utmost discretion, integrity and confidentiality including documents, meetings, travel, phone calls, emails, etc.
- Travel: Working closely with a travel agent and the EA, the Administrative Assistant is responsible for a seamless travel experience, including full-service execution of heavy domestic and international travel pertaining to flights, hotel accommodations, car service, immigration paperwork, currency, international phone plans and more. The AA may also be required to travel with the Executive, when needed.
- Meetings/Events: Finger on the pulse of trendy and discreet restaurants and venues in order to support the EA in organizing restaurant reservations, private meetings, company off-sites, events and more.
- Organize highly complex activities such as team and cross-functional meetings, conferences and industry events
- Expenses: Manage, process, and track expense reports in a timely fashion and in accordance with SMP T&E policies
- Personal: Manage and oversee personal appointments and tasks, as needed
- Performs general administrative activities including screening calls as the first point of contact, directing inquiries and determining the proper course of action. Supply and gift ordering, maintaining storage and inventory records, local errands.
Requirements
Who You Are: (skills and experience required)
- 4+ years’ experience providing support to executive level management.
- Must have a best-in-class service approach with the ability to interact in a positive and professional manner with all levels of employees, including senior management, as well as with artists, songwriters, managers and attorneys.
- Comfortable working collaboratively and providing a high level of support to the EA.
- Ability to handle highly confidential, extremely complex and non-routine information and maintain confidentiality regarding all matters and demonstrate a high level of integrity.
- High emotional intelligence and the ability to maintain composure in high-stress situations.
- Strong sense of urgency and responsiveness.
- Must be exceptionally organized, problem-solver and be able to work efficiently and smart.
- Ability to communicate clearly and concisely, both orally and in writing, with a strong attention to detail.
- Must be a fast learner and agile.
- Consistently demonstrates advanced problem-solving skills, exercises sound judgment and independent decision making.
- Strong follow-up skills and the ability to independently track and follow through on action items.
- Ability to work independently, and as part of a team.
- Ability to prioritize and perform multiple tasks simultaneously.
- Proficient in MS Office (Teams, Word, Excel, Outlook, and SharePoint).
- Ability to work standard 37.5 hours weekly, plus considerable overtime, including weekends and holidays, when needed.
- Domestic and international travel may be required.
- Must be authorized to work in the United States.
Benefits & Perks
What We Give You
- You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
- A modern office environment designed to foster productivity, creativity, and teamwork
- An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
- Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
- We invest in your professional growth & development
- Time off for a winter recess
Disclaimer
The anticipated annual base salary for this position is:
$43,116.00-$61,594.00
This range does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.
How to apply
Apply via link
Sony Music Publishing
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Sony Music Publishing is the leading global music publisher, which is home to world-class songwriters, legendary catalogues, and industry-leading synchronization licensing and production music businesses. With an international network of 38 offices, Sony Music Publishing represents many of the most iconic songs ever written by celebrated songwriters such as The Beatles, Bob Dylan, Aretha Franklin, Marvin Gaye, Michael Jackson, Carole King, Queen and The Rolling Stones, as well as contemporary superstars including Beyoncé, Ed Sheeran, Pharrell Williams, Lady Gaga, P!nk, and Sam Smith. To learn more: www.sonymusicpub.com/en.