Administrative Assistant, Advertising
Description
The Role
We are seeking an experienced Administrative Assistant to support our executives at Netflix in New York, NY based in-office on a hybrid schedule (3 days/week onsite).
A successful candidate will be self-motivated, proactive, quick-thinking, flexible, able to juggle multiple and diverse responsibilities. They will need to have a strong emphasis on organization and unwavering attention to detail at all times as well as an interest and enjoyment in planning team activities and events. This is a demanding and fast-moving position that requires someone who is able to exercise good judgment and significant initiative.
Specific Responsibilities Include, But Are Not Limited To
- Maintain calendars for 3 Executives and alignment with their direct reports, including scheduling meetings both internally and externally
- Coordinate travel arrangements, both domestically and internationally, including passport renewals and processing visas
- Assist with planning team, cross-functional and external offsites and events through coordination with colleagues and peers for flawless logistical execution for events such as CES, Cannes, Upfront, and Ad Week.
- Process expense reports
- Assist with onboarding new hire tasks for this team
- Display professionalism in communication with internal and external partners
- Ability to handle special projects and ad hoc requests as needed, e.g. org charts, spreadsheets, etc.
- Serves as liaison as directed for executives from other offices, e.g.; deliveries, events, visitor information, meeting support, etc.
- Coverage for other leader(s) calendars, travel, expense and general administrative needs when peers are utilizing time off
Requirements
Qualifications
- 4+ years as an Executive/Administrative Assistant
- Prior experience supporting multiple executives is preferred
- Event organization experience
- Strong written and verbal communication skills and the ability to multitask
- Proficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
- Ability to be discreet and maintain confidential information
- Understanding of how to prioritize and respond accordingly
- Team player who operates in a fast-paced, team-oriented setting
How to apply
Apply via link
Netflix
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Netflix is the world's leading streaming entertainment service with 208 million paid memberships in over 190 countries enjoying TV series, documentaries and feature films across a wide variety of genres and languages. Members can watch as much as they want, anytime, anywhere, on any internet-connected screen. Members can play, pause and resume watching, all without commercials or commitments.