Event Project Manager - Culinary
Description
Mellen Events, now part of the Live Nation Entertainment Group, is Perth’s largest professional touring, concert, promotion and event development company, having delivered festivals, events and concerts including A Day on the Green, Future Music Festival and Summadayze, and toured artists including Sting, Lorde, Alicia Keys, Fleetwood Mac and INXS. We are currently on the search for a full time Ticketing Manager, based in our Perth office, reporting into the Operations Manager.
The Opportunity
Working across all facets of our Food and Beverage Event businesses, the role of PMC will be responsible for driving efficient and effective events with the overall aim of executing best-in class events for Mellen Events, Live Nation, and partner brands. Alongside an exciting array of culinary events, the PMC will actively seek to introduce fresh and dynamic events and products.
The PMC will have a passion for Food and Beverage, live music, popular culture, and ideally have a good understanding of the Australian hospitality industry, as well as an ability to develop strong relationships with key stakeholders.
The Project PMC assists the General Manager - Operations (GMO) in the effective, efficient, and safe delivery of all aspects of production and delivery of Events and Functions for Mellen Events at various locations in Perth and regional W.A. To achieve the required outcomes, the PMC will need to develop and implement existing processes and procedures as outlined by the GMO. They will need to gather all the necessary information from the GMO, other Mellen Events personnel, and event partners, to ensure that they have an adequate understanding of each Event and the associated delivery, planning and risk assessment. Key to the role will be a requirement for prior budget management experience of complex large scale, budgets.
Responsibilities
Food and Beverage – The PMC is responsible for Mellen Events Food and Beverage related festival events. It would be responsible for delivering these events by working with contractors, suppliers, partners (such as We Are Gather) and existing Mellen Events staff.
Budgets and Creative Input – The role oversees and develops and manages budgets with creative input into each event and the ability to have a major contribution and overall coordination for writing and pulling together proposals to win events as part of a team.
Acquittal Reporting – The PMC is responsible for completion of all acquittal reports to both Event partners including Government and Sponsor.
Financial Reporting – The PMC works closely with the GMO and Finance Director to ensure accurate financial reporting and reconciliation of invoices and payments, to lead to a smooth audit outcome
Attention to Detail – Ensure accurate input and excellence in all deliverables, tracking of invoices, budget holders, spend and payments.
Team Member – Work in partnership with the whole team at Mellen Events and its JV partners, proactively in identifying the needs of the Mellen Events Team to provide support to ensure the department runs smoothly and effectively.
Event Development – Identify potential F&B event opportunities with the GMO to expand and improve the culinary event portfolio.
Event Management:
- Responsibility for achieving expenditure budget targets for Events & Functions while operating within the expenditure budget.
- Be an active member of the Venues OH&S Committee along with key involvement with Fan Engagement and Sustainability projects.
- Acts as & assists the Event Manager’s in the planning and development of event sites, providing input on event and venue logistics and quotes as requested, and offering solutions and exploring options to achieve effective, efficient, and safe delivery of events.
- Supports the Event Manager in achieving income budget targets for Events & Functions while operating within the expenditure budget.
- Work alongside ticketing manager to ensure all events are at capacity and accurate seating plans are delivered to customers and events teams.
- Ensure all SLA’s risk documents are signed and executed before the event commences.
- Liaise with the Licensing Authorities, Police, Buildings and Environmental Health regarding any unique aspects of an Event including local stakeholders and Council.
- Work closely with the Event Manager in the production of documentation, completion of event applications and other requirements within the event approval process.
- Acts & assists in pre-production planning and scheduling for all events and functions.
- Participate in event planning and consult with all Mellen Events and JV partner departments to finalise their site requirements.
- Supports the Operations and Site Coordinator, Site Managers and crew including scheduling and rostering, looking strategically at hire periods to maximize recharge margins and fulfil budget targets set by the company.
- (The company uses the “Deputy” software for scheduling, timesheet, and management of all onsite staff).
- Acts & assists the Events Manager for contracting suppliers for the company’s events, subject to approval from the company.
- Assists the OSC with completion and maintaining documents for all supplier requirements and communications including (but not limited to); Supplier contact lists, Public Liability and Workers Compensation Certificates, OSH documents including SWMS, high risk work licenses and COVID documents.
- Assists the Event Manager and OSC with maintaining existing and developing new processes and procedures, worksheets and forms associated with both event builds and event operations.
- May Assist in working with Production (Sound, Lights, Videos, Contractors, and Tour managers to ensure all aspects of the event are delivered seamlessly.
- Work closely with the OSC, Site Managers, Site Staff, Contractors on every Event and Function to ensure all aspects of the event are delivered seamlessly.
- Works with the Event manager for ensuring the completion of a Risk Assessment and a Pre-event Check, identifying, and removing any security or health and safety issues prior to the arrival of the public. This includes a “Weather plan” management system for outdoor events.
- Support OSC and Site Manager during event build and pack down within an Event Coordinator capacity including but not limited to liaising with venue, assisting with activations and maintaining record keeping.
- Oversee event days, through being onsite or via casual Event Supervisor members, ensuring all supplies, signage, setup, and communication is in place.
- With support of the Event Manager and OSC confidently run and coordinate events including liaising with Security and Medical contractors, Venue personnel and key staff.
- Collate post-event debrief information from suppliers, internal staff and contractors and produce post-event reports for all events and functions outlining any issues, problems, and the means of resolution.
- Ensure all Event information is collated and stored on the companies records and systems and always maintain event related matters.
- Update Venue Emergency Evacuation Procedures as necessary and ensure all FOH staff, Contractors and Security are fully trained in the Emergency Evacuation Procedures.
- Remain involved and engaged with the entertainment industry as a whole and to keep up to speed with developments or initiatives that could potentially improve the services offered at the venue.
- Be an active member of the Venues OH&S Committee along with key involvement with Fan Engagement and Sustainability projects.
Ticketing Management:
- Oversee and understand the operational aspects of the Event Builds and Box Office Operations including Ticketmaster and other ticketing systems used by the company.
- Have a sound knowledge of the venue’s layout and typical pricing structures, to advise promoters of the best pricing that will benefit their production budgets and suit the venue’s capabilities.
Requirements
About You:
- Similar experience in Grant funded Food and Beverage Events
- A passion for managing Food and Beverage events
- Manage Key Stakeholders
- Build production schedules with event managers and Joint Venture partners
- Manage Key Events with assistance from Events Managers, FOH and Stage Managers
- Manage Liquor License applications with GMO
- Identify potential F&B event opportunities
- Customer and Client Focused
- High Level of Initiative, Adaptability and Problem-Solving Skills
- High Attention to Detail
- Demonstrate a strong financial background and commercial acumen
- Independently Motivated with the ability to work under pressure
- Strong IT Skills, including the use of Word, Excel, and Outlook
- Able to regularly work Nights, Weekends and Public Holidays
- Highly focused on Health & Safety
- Ability to manage and direct 100+ casual event staff and event service providers
- Ability to manage small – medium events
Benefits & Perks
What do we offer?
- Ticket perks to our events
- Flexible working environment
- Health & Wellbeing activities and programs, including free counselling
- Investment in your personal career development and training
- To be part of an innovative and exciting business!
This job has expired but you can still explore other open positions from the same company or find new ones from our amazing selection.
Live Nation APAC
Discover more jobs
**Overview** As the world’s leading live entertainment company, we are privileged to work with artists to bring their creativity to life on stages from around the world to the APAC region. Whether it’s two hours at a packed club, or an entire weekend of sets at a festival, a live show does more than entertain. It can uplift, inspire and create a memory that lasts a lifetime. Bringing 30,000 shows and 100+ festivals to life and selling 500 million tickets per year is a massive undertaking, made possible by our 44,000 employees worldwide. But just because we are big doesn’t mean we do things the same way as other companies of our size.