Assistant, Contemporary Music
Description
The Role: As an Assistant to a Music Partner Agent in R&B and Hip Hop, you will provide a broad range of support to your Music Partner Agent. You will be responsible for the administration of the Music Partner Agent’s office, ensuring seamless client service and strong internal communication.
Key Responsibilities
- Efficiently manage the agent’s complex calendar, ensuring seamless coordination of appointments, meetings, and comprehensive travel logistics.
- Oversee the entire show booking and tour routing process, expertly managing from initial negotiations to final execution, ensuring a smooth experience for clients.
- Serve as a key liaison between the agent and client management, stepping in with authority to represent the agent and maintain strong relationships in their absence.
- Cultivate and strengthen relationships with emerging talent, driving their long-term growth and revenue potential while maximizing opportunities for WME.
- Prepare high-impact presentations and reports for internal and client meetings, delivering accurate and actionable insights that support client management strategies.
- Meticulously track contracts, payments, and client tour histories, using detailed grids to ensure accuracy and timely updates.
- Liaise with internal teams and external industry leaders, including promoters, managers, and executives, with professionalism and tact.
- Maintain detailed phone logs, agendas, and schedules, efficiently handling both virtual and in-person meetings, while drafting and managing correspondence.
- Conduct initial contract reviews and compile essential information for memos and reports, ensuring that all documentation is verified and thorough.
- Ensure all administrative procedures align with company policies, overseeing tasks like business travel arrangements and preparing monthly expense reports for approval.
- Proactively contribute to meetings, capturing key notes and identifying actionable items to ensure follow-through on critical tasks.
- Offer strategic ideas and innovative suggestions to elevate client service, fostering cross-functional collaboration within the company.
- Stay ahead of industry trends and innovations, maintaining an in-depth knowledge of the latest developments in the music business to better serve clients.
- Take on ad hoc responsibilities with flexibility and initiative, adapting to the dynamic needs of the agent and the broader team.
- Represent WME professionally at shows and events, ensuring the company’s reputation is upheld while networking with key industry professionals.
- Leverage extensive experience managing executive desks in live events or music touring, bringing a proven ability to handle high-pressure environments with efficiency and discretion.
Requirements
The Ideal Candidate
We are seeking a driven and passionate individual with a deep love for the music industry, particularly R&B and Hip Hop. The ideal candidate will not only bring exceptional organizational and communication skills but will also understand the high expectations of client service, and the need for absolute discretion in all matters. A long-term commitment to a career in the music business is essential, along with the following qualities:
- Proactive and hardworking: You bring an "extra-mile" attitude, thriving in a fast-paced, high-energy environment where no task is too small or too big.
- Quick learner with a positive outlook: You adapt rapidly and are eager to assist wherever needed, maintaining a solutions-focused mindset.
- Master of organization and time management: You excel at prioritizing and managing multiple tasks without missing a beat.
- Creatively attuned: With prior experience, you understand the nuances of working with creative clients and can seamlessly adjust to their unique needs.
- Proven industry experience: You’ve previously held a high-responsibility role in the music industry and are familiar with the demands that come with it.
- Tech-savvy: You’re confident with Microsoft Office, particularly Excel, and have a strong understanding of numbers and data.
- Discreet and trustworthy: Absolute confidentiality is second nature to you, and your experience reflects your ability to handle sensitive information with care.
Qualifications
- Dependable and disciplined: You show a high level of initiative and consistently deliver results with precision and accountability.
- Passionate about music: Your love for music, especially artist development, drives your desire to contribute meaningfully to the growth of artists’ careers.
- Calm under pressure: You thrive in high-volume environments, can juggle tight deadlines, and manage tasks with poise and efficiency.
- Detail-oriented: Your organization skills and keen eye for detail ensure nothing falls through the cracks.
- Process improver: You have a natural instinct for improving workflows and are always seeking ways to streamline processes for greater efficiency.
- Long-term commitment: You’re looking to invest in this role for at least two years, recognizing it as a critical component of your music industry career.
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WME (William Morris Endeavor)
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**Overview** WME is a leading global entertainment agency. Named one of Fast Company’s Most Innovative Companies, WME represents artists and content creators across books, digital media, film, food, music, television and theater. WME is part of the Endeavor (formerly WME | IMG) network.